The State Grants and Accounting division promotes and supports the financial integrity of Georgia’s public libraries and Georgia Public Library Service. Use this page to find resources and submit financial forms for your library.

Join the State Grants/Accounting Listserv

State Grants Forms & Information

Forms

• FY2020 Signatory Authority (PDF)
• ZBB Personnel Transaction Form (PDF)
• Banking Information Change Form (PDF)

Grant Information

• ZBB Funding Formula Guidelines – FY 2020 (PDF)
• Maintenance of Effort — Waiver-Request Procedures (PDF)
• Policies for Public Library State Grants Program (PDF)
• Georgia’s Public Library Standards PDF
• Population Projections by Georgia County

Travel Forms and Procedures

• Mileage Reimbursement Rates for Calendar Year 2019  (PDF)
• Travel Reimbursement Procedures for non-GPLS Employees (PDF)
• Local Tax-exempt Form for Hotels (PDF)
• State of Georgia Travel and Expense Policy – updated 09/01/2017 (PDF)
• State of Georgia Meal Allowances – effective 2014 (PDF)

Chart of Accounts / Audits / AUPs

Chart of Accounts

• FY 2016 Edition (PDF)

Required AUP Procedures

• Procedures for the Fiscal Year Ending 6/30/2019 (PDF)

Internal Controls

• Risk Assessment Documentation
• Segregation of Duties Matrix

Other Policies, Guidelines & Resources

• Requirements for Capital Outlay Grant Funds (PDF)
• USG Records Retention Manual (PDF)
• Georgia Sales Tax and Use Exemptions (PDF)
• State of Georgia Department of Revenue Sales Tax Certificate of Exemption-Georgia Purchaser (PDF)
• Georgia Security and Immigration Compliance Act (PDF)
• Working After Retirement – TRS Rules For Librarians (PDF)
• State Purchasing