The State Grants and Library Finance division promotes and supports the financial integrity of Georgia’s public libraries and Georgia Public Library Service. Use this page to find resources and submit financial forms for your library.

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State Grants Forms & Information

Forms

• ZBB Personnel Transaction Form (PDF)
• Banking Information Change Form (PDF)
• System Services Grants (SSG) Waiver Request – FY 2023 (PDF)

Grant Information

• ZBB Funding Formula Guidelines – FY 2023 (PDF)
• Maintenance of Effort — Waiver-Request Procedures (PDF)
• Policies for Public Library State Grants Program (PDF)
• Georgia’s Public Library Standards – 2021 (PDF)

Travel Forms and Procedures

• Mileage Reimbursement Rates for Calendar Year 2022  – effective 6/15/2022 (PDF)
• Travel Reimbursement Procedures for non-GPLS Employees (PDF)
• Local Tax-exempt Form for Hotels (PDF)
• State of Georgia Travel and Expense Policy – updated 09/01/2017 (PDF)
• Statewide Travel Policy Changes Including Meal Allowances – effective 2/1/2022 (PDF)

Chart of Accounts / Audits / AUPs

Chart of Accounts

• Chart of Accounts for Georgia Public Libraries – Revised for FY 2023 (PDF)

Required AUP Procedures

• Procedures for the Fiscal Year Ending 6/30/2022 (PDF)

Internal Controls

• Risk Assessment Documentation
• Segregation of Duties Matrix

Other Policies, Guidelines & Resources

• Requirements for Capital Outlay Grant Funds (PDF)
• USG Records Retention Manual (PDF)
• Georgia Sales Tax and Use Exemptions (PDF)
• State of Georgia Department of Revenue Sales Tax Certificate of Exemption-Georgia Purchaser (PDF)
• Georgia Security and Immigration Compliance Act (PDF)
• Working After Retirement – TRS Rules For Librarians (PDF)
• State Purchasing

Tips from the Zen Master of Library Finance

• Read copies of emails with relevant information