The State Grants and Accounting division promotes and supports the financial integrity of Georgia’s public libraries and Georgia Public Library Service. Use this page to find resources and submit financial forms for your library.
Contact:
Christopher Evans
Director-Business Services and State Grants
Phone: 404-235-7126
Fax: 404-235-7201
State Grants Forms & Information
Signatory Authority Form
- FY2018 Signatory Authority (PDF)
- FY2019 Signatory Authority (PDF)
State Reimbursed Position Documents
Grant Information
- FY18 Ending Budget Summary, GA Public Libraries (PDF)
- Maintenance of Effort — Waiver-Request Procedures (PDF)
- Policies for Public Library State Grants Program (PDF)
- Georgia’s Public Library Standards PDF
- Population Projections by Georgia County
- ZBB Funding Formula (PDF)
- ZBB Formula Q&As (PDF)
Money Matters
ANNUAL AUDIT / AUP SUBMISSION
If submitting an AUP, make sure to upload Fund Financial Statements and Corrective Action Plan if applicable.
Travel Forms and Procedures
- Mileage Reimbursement Rates for Calendar Year 2019 (PDF)
- Travel Reimbursement Procedures for non-GPLS Employees (PDF)
- Local Tax-exempt Form for Hotels (PDF)
- SAO Travel Expense Statement Form – effective 7/1/2012
- State of Georgia Travel and Expense Policy – updated 09/01/2017 (PDF)
- State of Georgia Meal Allowances – effective 2014 (PDF)
- State of Georgia – In-State Travel Expense Statement (XLS)
- State of Georgia – Out-of-State Travel Expense Statement (XLS)
Chart of Accounts / Audits / AUPs
Chart of Accounts
- FY 2016 Edition (PDF)
Required AUP Procedures
Audit Issues
Internal Controls
Other Policies, Guidelines & Resources
- Requirements for Capital Outlay Grant Funds (PDF)
- USG Records Retention Manual (PDF)
- Georgia Sales Tax and Use Exemptions (PDF)
- State of Georgia Department of Revenue Sales Tax Certificate of Exemption-Georgia Purchaser (PDF)
- Georgia Security and Immigration Compliance Act (PDF)
- Working After Retirement – TRS Rules For Librarians (PDF)
- State Purchasing