The State Grants and Accounting division promotes and supports the financial integrity of Georgia’s public libraries and Georgia Public Library Service. Use this page to find resources and submit financial forms for your library.

State Grants Forms & Information

Signatory Authority Form

• FY2018 Signatory Authority (PDF)
• FY2019 Signatory Authority (PDF)

State Reimbursed Position Documents

• ZBB Personnel Transaction Form (PDF)
• ZBB State Reimbursed Position Guidelines – FY 2019 (PDF)

Grant Information

• FY18 Ending Budget Summary, GA Public Libraries (PDF)
• Maintenance of Effort — Waiver-Request Procedures (PDF)
• Policies for Public Library State Grants Program (PDF)
• Georgia’s Public Library Standards PDF
• Population Projections by Georgia County
• ZBB Funding Formula Guidelines – FY 2019 (PDF)
• ZBB Formula Q&As (PDF)

Money Matters

• Banking Information Change Form (PDF)
• Library System Audits & State Aid Forms, Policy Statement (PDF)
• ISP Network Reimbursement Request

Travel Forms and Procedures

• Mileage Reimbursement Rates for Calendar Year 2019  (PDF)
• Travel Reimbursement Procedures for non-GPLS Employees (PDF)
• Local Tax-exempt Form for Hotels (PDF)
• SAO Travel Expense Statement Form – effective 7/1/2012
• State of Georgia Travel and Expense Policy – updated 09/01/2017 (PDF)
• State of Georgia Meal Allowances – effective 2014 (PDF)
• State of Georgia – In-State Travel Expense Statement (XLS)
• State of Georgia – Out-of-State Travel Expense Statement (XLS)

Chart of Accounts / Audits / AUPs

Chart of Accounts

• FY 2016 Edition (PDF)

Required AUP Procedures

• Procedures for the Fiscal Year Ending 6/30/2018 (PDF)

Audit Issues

• Agreed Upon Procedures Resources
• Audit Issues (PDF)

Internal Controls

• Risk Assessment Documentation
• Segregation of Duties Matrix

Other Policies, Guidelines & Resources

• Requirements for Capital Outlay Grant Funds (PDF)
• USG Records Retention Manual (PDF)
• Georgia Sales Tax and Use Exemptions (PDF)
• State of Georgia Department of Revenue Sales Tax Certificate of Exemption-Georgia Purchaser (PDF)
• Georgia Security and Immigration Compliance Act (PDF)
• Working After Retirement – TRS Rules For Librarians (PDF)
• State Purchasing