Community Scan Day Resource Hub

If your library is interested in offering a community-driven scan day event, you’ve come to the right place. Below you’ll find both resources developed for you right here in Georgia, as well as those created in other states.

stack of black and white photos of children


How to Host a Community Scanning Day
Georgia HomePLACE & the Digital Library of Georgia
A lot of planning goes into hosting a community scan day: logistics, equipment selection, determining access and delivery systems, and ensuring the rights to view and disseminate information online. This webinar provides an overview of each of these tasks and will help you organize your next event. Join Becky Geller, Preservation Specialist at the Northeast Document Conservation Center (NEDCC) along with three experienced Georgia institutions as they discuss the ins and outs of hosting a community scan day.

Digitization Modules from the Public Library Partnerships Project
Digital Public Library of America
This workshop curriculum consists of six self-guided modules that take viewers through the basics of preparing for a digitization project.


Community Scan Day Training
Digital Library of Georgia
The series of four presentations is the basis for the DLG’s and Georgia HomePLACE’s community scan day training workshops.


Sample Patron Item Form
Digital Library of Georgia
This sample form is intended to be adapted by libraries for use in gathering item-level information about materials provided by the public. Questions are posed in accessible, non-technical language.

Sample Dublin Core Metadata Form
Georgia HomePLACE
This form combines the DLG’s Metadata Template and Metadata Guidelines and presents them as a single online form.

Permission to Publish Online Form
Digital Library of Georgia
This form can be completed by patrons wishing to contribute materials during a community scan day. It documents permission by the rights-holder to display the materials online. It does not transfer intellectual copyright. The form can be used as-is or adapted to your institution.


Digitization Training Handouts
Digital Library of Georgia
This series of handouts from the DLG provide guidance on the more technical aspects of setting up for materials scanning.

The Mass. Memories Road Show Project Handbook: A Planning Guide for Local Communities
University Archives & Special Collections, University of Massachusetts Boston
This 31-page downloadable guide details the guiding principles and best practices in use by the Joseph P. Healey Library to manage their Mass Memories Road Show, a community digitization initiative of the University of Massachusetts Boston.   

The Southern Historical Collection’s Community-Driven Archives Guides
The Louis Round Wilson Library Special Collections, University of North Carolina – Chapel Hill
The Southern Historical Collection maintains a blog-style list of guides and best practices for Home Archiving, Working with Repositories, and Oral Histories.


DigiKits: Reservable Scanning Equipment

Georgia HomePLACE
Georgia’s public libraries and their partners may reserve circulating scanning equipment. For more information on the types of kits and their availability, visit the link below.